Accounts Payable Specialist
Rightworks offers the only intelligent cloud purpose-built for accounting firms and professionals. Backed by award-winning support, our fully managed IT and applications ensure customers have secure, reliable, on-demand access to their technology. We provide a curated software ecosystem that simplifies the complexity of running an accounting firm or small business, supported by a community of thought leaders, peer networks, and educational resources. Our success is made possible by leveraging decades of specialized experience in leading accounting firms, SMBs and technology companies. Thousands of Firms and SMBs count on us to run their business every day.
We have a great team, we’re growing fast and have a winning culture based on innovation, teamwork, and mutual respect.
Job Overview
The Accounts Payable Specialist will be responsible for ensuring accurate and timely processing of invoices, expense reports, and vendor payments, as well as overseeing our procurement activities, including managing the flow of purchase requisitions to purchase orders and new vendor management.
This is a hybrid position, with 3 days a week in our Nashua, NH headquarters.
Responsibilities
Process and verify incoming invoices for goods and services.
Match invoices with purchase orders and receipts.
Verify the accuracy, completeness, and authorization of invoices, ensuring proper coding details are entered into the accounting system.
Schedule and prepare payments to vendors through various payment methods.
Reconcile invoices and payments to maintain accurate accounts payable records.
Communicate with vendors to address invoice discrepancies and payment inquiries.
Process employee expense reports and ensure timely reimbursements.
Generate and manage purchase orders and maintain procurement records.
Negotiate favorable terms and agreements with suppliers, including pricing, payment terms, and delivery schedules.
Continually seek opportunities for cost savings and process improvements.
Collaborate with internal departments to understand procurement needs and requirements.
Maintain compliance with company policies and internal controls.
Assist with month-end closing activities, including AP accruals.
Generate reports related to accounts payable and procurement as requested.
Requirements
Bachelor's degree in Finance, Accounting, Business, or a related field.
2+ years of relevant experience in accounts payable roles.
Solid understanding of accounts payable, procurement and vendor management functions.
Familiarity with accounts payable and procurement software (e.g., Sage Intacct, BILL, SAP, Oracle, QuickBooks).
Proficiency in Microsoft Office Suite, including strong Excel skills.
Excellent attention to detail and accuracy in data entry and record-keeping.
Effective communication skills, both written and verbal.
Experience with process improvement and automation initiatives is a plus.
Eligibility Requirements
This role is open to US Citizens or permanent residents authorized to work in the United States. Rightworks LLC is unable to offer visa sponsorship.Due to specific state regulations, we are unable to accept applications from residents of California, Hawaii, or Alaska.
Relocation will not be offered for this position.
Benefits
To provide best-in-class solutions, we need a best-in-class team. We offer competitive salaries to recruit the best talent. We provide company paid short and long-term disability insurance, life insurance and a generous 401K match. We offer highly affordable medical, dental, vision coverage, and many other valuable benefits. We offer a generous PTO bank, and numerous paid holidays, affording you the time to be there for what is important in your life. We encourage giving back to our communities by providing paid volunteer time off. We are proud to be an Equal Opportunity Employer!
This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the employer.